|
April Meeting Minutes:
April 1,
2008,
District 5 Meeting
- 7:05 Eric called the meeting to order with
the Serenity Prayer followed by the reading of Concept 4 and Tradition
4.
- Eric asked for a volunteer to take the
minutes of the meeting in Don’s absence, and Marta agreed to
do it.
- The minutes from the March ’08
meeting were read and accepted as corrected.
- Mary introduced herself as the new Group
Rep for the Monday 8:00 pm Orenda Center Meeting.
- Eric announced that registration forms for
the
May 10th Spring Assembly could be found on line. And that flyers for
the 2008 Convention (April 4-6) are also available. Participation was
highly recommended.
- A short discussion took place regarding
security at the women’s shelter meeting.
Debbie announced that there was a new AA
meeting
at the Unitarian Universal Church on Mendocino Ave. in downtown Santa
Rosa on Monday nights, and that Al Anon meetings were welcomed at the
same location.
- Darlene announced that there will be a
barbeque and workshop to encourage new Alateen Sponsors.
- Wendy reminded us that she will be moving
in
June and that her position of Alateen Treasurer will be open. She asks
that we take that to our groups. Patti congratulated Wendy on a job
well done, and Jerilynn thanked her for her service.
- Debbie C. announced that the District
By-laws
Report was coming along well. She wanted to know if the GRs had gotten
any feedback from members about the District's dual member policy,
stating that if it was a topic that needed to be brought up, it would
be preferable to discuss it before the By-laws draft is finalized. A
motion was passed to wait until after the May NCWSA Assembly before
deciding whether to discuss this topic further.
Group
Rep Reports:
- Mary, the temporary Group Rep for the Monday 8:00 am Sebastopol
meeting reported that it was hard to fill their service positions
especially for a small group. She shared that she found that a lot of
people don’t know what Al-Anon is, and all were encouraged to
distribute the Al-Anon
Faces Alcoholism booklet and meeting schedules.
- Wendy, GR for Sunday 7 pm Orenda Center Step Study meeting announced
that the meeting is going well and that she will be resigning from the
GR position in June. They are looking for a new GR.
- Mark, GR from Thursday 8 pm Men’s Group meeting asked if
there
was interest in having the picnic again this year in July and got a
positive response.
- Debra, GR for the Saturday Morning Guerneville meeting shared that
the group was strong and they had good service people.
- Debbie, GR for the Wednesday pm Petaluma meeting announced that the
meeting was going strong. They had a lot of
“old-timers”
and “newcomers” alike and were strong in service.
- Shireen, GR for the Friday pm Sonoma meeting brought up service and
how it pertains to new-comers.
- Amy, from the Tuesday Campobello meeting and the Wednesday
Women’s Group meeting brought up sharing service positions as
a
way to more easily fill empty service positions, and the response was
positive. She announced that the Women’s meeting was now at
the
Santa Rosa Senior Center.
- Marta, GR from the Thursday 12:30 meeting said they had a lot of
success with sharing service positions.
- Bonnie from the Sunday am and Wednesday 12:30 Healdsburg meetings
checked in.
- The Thursday 4 pm Sebastopol meeting has been having trouble getting
members to volunteer for service and is planning on doing a group
inventory. They are currently looking for a Treasurer and a Secretary
who holds the key to the meeting facility.
| Treasurers’
Reports |
Beginning
Balance |
Deposits |
Debits |
Ending
Balance |
| Literature |
3016.35 |
3158.07 |
(3482.79) |
2691.63 |
| District |
2061.78 |
318.22 |
(433.25) |
1946.75 |
| Alateen |
1187.90 |
353.99 |
(111.30) |
2342.42 |
| Public
Outreach |
1187.90 |
516.40 |
(38.00) |
1666.30 |
| Holiday
Bash |
3111.31 |
- |
- |
3111.31 |
- Paula handed out “Holiday Bash
Survey” forms for GRs to take to their groups and announced
that
the Holiday Bash planning committee meetings are held the last Friday
of each month at the Rohnert Park I-Hop.
- Eric announced that minutes from the 2007
NCWSA Assembly are available online or directly from him.
- Karen announced that we will have iron-on
District 5 patches for Spring Assembly, for those who may want to put
them on to their own t-shirt.
- Eric suggested we send cards to our
Delegate, Sandy, with our thoughts and greetings and support for WSO.
- 8:30 The meeting closed with the Al-Anon
Declaration.
- Marta
March Meeting Minutes:
March
5, 2008,
District 5 Meeting
7:03 D.R. Erik called the meeting to order
with the Serenity Prayer. Erik read from Tradition 3, and Theresa read
from Concept 3.
Erik announced that there will be a
convention on April 4-6.
Secretary Don read the February minutes.
They were accepted as corrected.
Erik said that there are no flyers for the
1-day assembly being held in May in Elk Grove.
Jerilynn said that the Orenda Center may
close in April, and urged all present to write letters of protest to
the Press Democrat. It was pointed out that in keeping with our
traditions, this must be done as a private person, not as an Al-Anon
member.
At this point Erik turned the meeting over
to Sandy, our delegate . Sandy's topic encompassed taking group
inventories at various levels of hierarchy in the Al-Anon organization
including, but not limited to, District and Area. One such inventory
was taken by Area in July. Tonight she fielded suggestions from all
present for a District 5 Inventory. The suggestions read as follows:
|
Positive Characteristics:
keeping it simple
functionality and support
follow traditions and concepts
leadership
open mindedness
diversity
enthusiasm
good communication
growing due to attraction
participation
democratic in thought & action
attendance
humor & light-heartedness
carry your program to service work
strong Alateen support
|
Negative Characteristics:
domination
cliqueish
lack of respect
bad attitude
prejudices
personalities above principals
gossip
breaking anonymity
lack of clarity/focus
off track of topic
excessive length of time for meetings
not enough rotation for service
control
|
Plan to Achieve Goals:
service sponsorship
follow through on job
ask for help
delegation of authority
encouragement
invite others to participate
write officer & coordinator guidelines
ask for clarification
new incoming rep. comes with outgoing rep.
|
Much discussion centered on prioritizing
issues in each of these categories. At this point, the meeting focus
shifted to coordinator's reports:
Paula of special events announced that on
March 8 a work party will assemble at the Alano club in Santa Rosa to
compose "Love Gifts."
Erik asked for more submissions for the
Alagram.
Sharon-schedules: is feeling better
& asks that we E-mail meeting changes.
Napa needs Alateen sponsors.
Darlene-Alateen: there is a new meeting in
Petaluma at the 7th Day Adventist Church Wednesday night, and a Sonoma
meeting change.
Geri-Archives: We need a new storage
location, as the Orenda Center is closing. District Treasurer Tina
volunteered space.
Mark S.-"Bash" coordinator: All planning
meetings will be on the last Friday of the month at the Rohnert Park
"I-Hop," 6:00 pm. He said that he hopes that we can hold the "Bash" at
the same location every year.
There was no time given for treasurer's
reports, so here are the figures:
| Treasurers’
Reports |
Beginning
Balance |
Debits |
Deposits |
Ending
Balance |
| District |
2355.77 |
(1863.30) |
1569.79 |
2061.76 |
| Alateen |
1908.67 |
- |
191.06 |
2099.73 |
| Public
Outreach |
988.93 |
(187.90) |
198.91 |
999.94 |
| Literature |
1517.83 |
(2749.78) |
4248.30 |
3016.35 |
| “Bash” |
3558.10 |
(15.31) |
6.19 |
3567.22 |
8:31 The meeting closed with the Al-Anon
Declaration.
- Don
February Meeting Minutes:
February
5, 2008,
District 5 Meeting
7:02 D.R. Erik called the meeting to order
with the Serenity Prayer. Bonnie read from tradition 2 and Gil read
from concept 2.
Erik said that there was a committee meeting
in Los Altos, but he was unable to attend. Secretary Don read the
January minutes. There were no corrections; a vote was taken to accept
the minutes and the minutes were accepted as recorded.
Alt. D.R. Peggy asked for any new G.R.s
present. There were none. Peggy has also attended NCWSC. Peggy
explained how to send Alateen flyers to the Area website . All Alateen
flyers must be screened and sent at the same time. WSO #'s must be
included. The 2009 Area convention will be held from May 16 through May
18 . The 2009 Assembly will be in the same month. "Dear Abby" will run
a column on Al-Anon. The 2007 Assembly satisfaction forms that were
destroyed in a fire are now due by the end of February '08.
The Area by-laws committee has met once and
will meet again two more times. Peggy is asking all to review the
changes.
There will be a 1 day Assembly on May 10,
2008, in Elk Grove. Lunch is included in the registration fee.
Information on coordinators’ positions will be given at the
May Assembly for the fall election Assembly; October 17-19, 2008, at
the Burlingame Crown Plaza hotel. District Representatives are eligible
to be nominated as Area officers. Members wishing to serve as Alateen
officers must also have been involved with Alateen at District level.
At this point it was revealed that groups
financially unable to support their G.R. at Assembly can either
approach their District or Jackie (at Area) for the needed funds. Car
pooling is encouraged.
At this point Erik explained that all
donations to WSO and Area should have the group's WSO # on the check.
| Treasurers’
Reports |
Beginning
Balance |
Expenses |
Deposits |
Ending
Balance |
| District |
2633.22 |
(633.16) |
355.21 |
2355.27 |
| Alateen |
1861.39 |
- |
47.30 |
1908.69 |
| Public
Outreach |
1570.94 |
(706.31) |
124.30 |
988.93 |
| Literature |
3153.33 |
(3434.06) |
1798.56 |
1517.83 |
| “Bash” |
3573.48 |
(15.38) |
- |
3553.10 |
Jerilynn has received a suggestion that we
buy 400 pamphlets - "Al-Anon/ Alateen faces alcoholism." Karen will
coordinate the purchase and mailing of the pamphlets. Paula made the
motion we purchase $158.00 of the pamphlets.
Jerilynn will coordinate the change of our
hotline person with Dora. Erik reminded all present about the 12th
tradition (anonymity). On this issue, Mark B. brought our attention to
page 83 of our service manual.
At this point Marta was interested in what
other groups are paying for rent . There was much discussion on this
issue.
Darlene, our Alateen coordinator, said that
the event last Sunday in Vacaville made $150.00. She was very upbeat
about Alateen's current health. We do need an Alateen coordinator in
Napa.
Sharon, our Literature coordinator, has
placed a large order for the Round Barn group. She also said that there
is a theft problem with the orders that she delivers to our district
meetings.
8:33 The meeting closed with the Al-Anon
Declaration.
- Don
January
Meeting
Minutes:
January 8,
2008,
District 5 Meeting
7:05; the meeting opened with the serenity
prayer. Vickie read from tradition 1 , and Wendy read from concept 1.
District Representative Erik briefly
explained service sponsorship. Secretary Don read the December minutes
that were accepted as corrected. Erik reminded all present of the
principal of anonymity. Alternate District Representative Peggy asked
for all new group representatives present to introduce themselves.
Debbie, from Petaluma Wednesday Night, Anita from Petaluma Sunday
night, and Brenda were present. Peggy also said that were new speaker
lists available on the back table.
At this point the "Alathons" held at Santa
Rosa Memorial Hospital were the subject of group conscience.
Geri suggested that Public Outreach should
be a part of every Al-Anon member's service.
Erik asked for a new by-laws committee.
Erik, Debbie, Paula, Wendy, and Peggy will serve.
At this point Anita volunteered for the
vacant service position of Cooperating with the Professional Community.
At this point Paula revealed that the
December "Bash" event raised $2500.00; $138.00 in ticket sales. 160
were in attendance with a $1899.00 profit. We will have a new "Bash"
coordinator for 2008. the 1st planning meeting will take place on
January 25 at the Rohnert Park IHOP at 6:00.
| Treasurers’
Reports |
Initial |
Debit |
Deposits |
Ending
Balance |
| Literature |
1259.52 |
(327.35) |
2221.16 |
3153.33 |
| Alateen |
1529.46 |
(171.50) |
503.43 |
1861.39 |
| Public
Outreach |
1484.15 |
(64.80) |
151.59 |
1570.94 |
| “Bash” |
685.35 |
(871.57) |
3759.70 |
3573.48 |
[Tina was absent, but the December and
year-end general treasury reports can be seen here.]
At this point Erik reminded all present to
ask their group for Alateen sponsors.
Anita , a counselor in Marin County, was
voted in unanimously for our new Cooperating with the Professional
Community service person.
Darlene, our Alateen Coordinator, circulated
leaflets on guidelines for Alateen sponsors, and informed all that
changes were being made. The Petaluma Area needs sponsors. Darlene
reminded all present that Alateens must be strictly chaperoned.
Debbie, our webmaster, passed out
information leaflets, and asked for written contributions to the
website.
Geri, our Archives coordinator, suggested
that officers and coordinators obtain the "guidelines" leaflets for
their service positions. We need a new person to stand for our Hotline
service position. Anyone interested should contact Dora. (Her phone #
is on the schedules.) There was much discussion on this issue.
We need more service manuals. Geri suggested
that all groups write their group name & number on their
service manuals.
8:30 The meeting closed with the Al-Anon
Declaration.
- Don
December
Meeting
Minutes:
December
4, 2007,
District 5 Meeting
7:00 D.R. Erik opens the meeting with the
Serenity
Prayer. Alternate D.R. Peggy read from Tradition 12,and Wendy read from
concept 12. Erik passed out a sign-in sheet. Don read the November
minutes, and the minutes were accepted as corrected. Peggy asked for
any new G.R.s to introduce themselves. Present, were Debbie from
wednesday nite, Petaluma, Matt; thursday nite Alateen, and Sandy;
Alternate G.R. Peggy said that she will procure more new G.R.
Intro-literature and cautioned all present on the Paramount
significance of Tradition 12. Peggy is also working on a new Speaker
List and asked all present to ask their groups for new speakers.
At this point , the district meeting focus
shifted
to the financial success or failure of our December 1 "Bash." Paula and
Jenny said it was still too soon to resolve how much was made from the
"Bash" proceeds. A discussion followed on the District's satisfaction
with the event overall.
At this point, Erik urged District to E-mail
Sharon our schedules coordinator, as she has been ill. He also reminded
us that the January 2008 district meeting will fall on New Year's day,
so, we will meet on January 8 instead; possibly at the new Alano club
behind the Chevrolet dealership on Corby Avenue.
At this point , Jenny reminded everyone that
the deadline for Alagram submissions is December 15.
| Treasurers’
Reports |
BEG. |
DEP. |
EXP. |
END |
| District |
2350.81 |
304.98 |
(429.86) |
2225.93 |
| Public
Outreach |
1709.05 |
347.35 |
(572.25) |
1484.15 |
| Alateen |
1904.58 |
392.38 |
(767.50) |
1529.46 |
| Literature |
1709.05 |
347.35 |
(572.25) |
1484.15 |
| Holiday
Bash |
1,674.31 |
0.00 |
(988.96) |
685.35 |
At this point, Jerilynn was voted in as the
C.P.C.
coordinator. Tina said that the UPS Store at Fulton and Guerneville
roads is now open for use by District 5's trusted servants.
At this point, Erik said that Jackie's house
had
burned down and he is suggesting donations. A very lengthy discussion
followed and it was eventually decided that no donations should be
collected during any Al-Anon meeting; as it violates Tradition 6 and
page 79 of the service manual.
GROUP REPRESENTATIVE REPORTS
Pattie: some service positions remain
unfilled.
Theresa: One group member did a demonstration on service. Debbie: If no
one volunteers, then the group experiences the natural consequences of
that and the function isn't completed for the group. Vickie: Friday
night Church of the Roses: no vacancies in service positions. Karen:
Tuesday, Round Barn: 3 service positions are vacant. Shereen &
Staci as alternate - Friday night Sonoma: no big changes. Nancy - Napa:
no service vacancies except for the coffee person. Bonnie: old timers
are always filling service positions. Geri: are asking more newcomers
for service. Doris - Rohnert Park: difficulty in filling service
positions. Jerilynn - Tuesday Sebastopol: no service vacancies. Gil:
only old timers are currently doing service. Matt: good involvement .
Paula: Difficulty filling service positions. Mark - Thursday night
men's meeting: no problems filling service positions. Jenny - Tuesday
night Campobello: no newcomers, and not all service positions are
filled. Erik-Guerneville: Art B. has told him that meetings open and
close, and his sponsor advised him to do service. Peggy: people are
nominated for service.
At this point Darlene, our Alateen
coordinator,
asked all G.R.s to pitch for more Alateen sponsors at group level. Erik
also said that new Assembly satisfaction forms need to be filled out.
8:29 The meeting closed with the Al-Anon
Declaration.
- Don
Top of Page
|